Conference+Notes


 * Below are notes to help us share information on how the Conference is being organised.**


 * Sharing Information** - problems arising from distance between Teeside and Cumbria, other work commitments and difficulties in co-ordinating interaction with others will be addressed by using this wiki.


 * Open project Development** - Those with an interest in following progress will be given wiki details

=Venue now changed to: GEORGE HOTEL, PENRITH CA11 7SU=

**Note: Formal invitation to David to chair conference** **Note: Formal invitation to Kevin to speak at conference** **Note: Formal invitation to Lorraine to speak at conference**
 * Chair** - David Robinson, Chair of Eden Childen and Young People’s Planning Group, LSP and Chair of Eden partnership, has agreed to chair the conference.
 * EDC Chief Executive** - Kevin Douglas been briefed and will speak at beginning of Conference
 * CIEP** (Lorraine Smyth has asked how ABCD model Community development will fit into conference. Suggest Conference fits into ABCD model. Representative from CIEP will talk to this at conference (morning session)
 * Leisure, EDC:** Dawn Hurton, Children & Young People's Officer, Leisure isinvolved in setting up an engagement exercise with young people to listen to their opinions on developing potential for holding events at the skatepark in Penrith

**Note: Invite Kath to conference**
 * Kath Calver**t - Dawn/Anna met with Kath Calvert to pass on information and discuss conference arrangements


 * Conference Attendees** - Need to draw up a list of attendees eg. young people, Council officers, EDC Councillors, Parish Council Representatives, Council partners involved in service delivery, including third sector orgs in Eden, CDRP, also local schools (teachers of citizenship and IT), CCSG members representing six other local Councils in Cumbria, Police, NHS and Cumbria County Council.
 * See Invitees Page ** for more information


 * Learning Outcomes** - Conference will provide opportunities to learn about and subsequently discuss potential for Council officers and others in Eden and beyond (eg throughout Cumbria) to use a range of 'new media' to engage with young people.


 * Programme** still needs further thought. See **'Conference Programme** Page


 * Conference Packs** - Need to consider content of Conference Packs and put together. NB: may be appropriate to distribute information on cd rather than on printed paper- would save on costs and with the added benefit of including copy of the online demo (??). Check with Steve... See **Conference Packs** page.


 * Workshops** - tba. - will allow participants to discuss potential for further development and future action


 * Timelin**e - Progress can be charted/followed using a 'timeline/diary' Section. See **Timeline page**


 * Steve** has outlined what new media could be used by young people/podcasters/reporters to engage other young people. Steve has some very innovative and exciting ideas and is using some of his facilitating fee to pay for expenses incurred in setting the technology and web pages up.


 * Collaborations within the Council,** Anna Malina is working with Dawn Hurton, Children and Young People's Officer, to support (and showcase at the conference) engagement with young people about potential for a skatepark. This will entail using video function on digital cameras plus other media technology such as still images, mobile texting, skype chats/audio discussions to engage with young people and capture different views; scope also to capture opinions of councillors, parents, people on the street etc. on the issue.

- 1st April - Sarah contacted. Busy on other project. Anna has emailed details **Note: Invite Sarah Bisson to conference.** - Note: Maria Bates, QUEGS has indicated prior interest in working on youth engagement with the Council. **Note: Invite Maria to conference** Mara is supportive. Young Cumbria now helping with recruitment of Digital Reporters, cameras and training Andy Murray, youth worker in digital arts also now involved. **Note: Invite Mara and Andy to Conference** **Note: Invite Dawn to Conference** **Note: Invite representatives from schools to the conference** - Some Councillors might opt to be involved (in line with empowerment policy) and in due course, other councils in Cumbria and partners may want to follow the same path. - This will mean that engagement in Cumbria can become more cohesive and collaborative – fitting in with the recent news that the Cumbria Consultation Steering Group (comprising representation from all district councils, the Police, NHS and the County Council) have received CIEP funding to install a partnership version of the Consultation Finder database, already piloted and showcased by Eden District Council.
 * Eden Youth Work Partnership** : Youth Work Manager, Sarah Bisson may be interested. Scope over time to involve her and a group of young people from Ulswater Kirby school as 'citizens for the digital age.' If within the timescale they could be trained by Steve.
 * Young Cumbria** - Mara Krukowski" MaraKrukowski@youngcumbria.org.uk
 * EDC Further development:** If the ‘Eden Media’ pilot produced in collaboration with Dawn in Leisure is successful, the model could be snowballed to other sections of the council. Potential also for take-up by others in Eden and beyond.
 * Schools:** All schools in Eden could be invited to take part and students from these schools invited to act as digital reporters (may be useful for projects related to citizenship and IT on the school curriculum).
 * Key Outputs**: This approach will provide the Council with ideas for an interactive channel of communication to engage with young people (this is useful in terms of engagement policy and also in preparation for Participatory Budgeting).


 * Consultation Finder:** We could also include in the demonstration video images of a mouse arrow clicking from the ‘Have your Say’ pages on the Council website through to the Consultation Finder Database to locate the Leisure Section engagement exercise relating to the skatepark. The consultation details contained in the information input to the CF Database will provide information about different ways to take part and offer opinions. This might include text messaging; use of the Council’s new online consultation survey tool called QuickConsult (Dawn and other officers had training to use this last week); also ability to access the Eden Media website, which has now been set up for the podcasts/vodcasts of interviews (in effect local tv and radio). Opportunities to take part in the consultation along with details of aforementioned website addresses could be promoted by local media and local radio/regional tv stations, and emails can be sent to all partner organisations who deal with young people. Young people themselves can pass on information via their social networks both on and offline, so that more young people become aware of the opportunity to engage with the Council. All of this will be included in the practical demonstration presented by Steve and the young podcaster group at the Conference.

- Discuss with young people involved how we might include young people outside mainstream (conference workshop topic?) - Update David Robinson and chat about including School Councils (workshop topic?)
 * Other thoughts/notes:**

Steve and I will use a shared **//Google doc//** to write up the process as we do it, making it easier to track progress. We can use our notes in the wiki to write up as we progress (rather than at the end of the event).
 * Reporting/Writing Up**

Steve and I have already written a proposal for an academic paper (proposal attached here for information) which we hope will be accepted for a conference being held in November. Extracts from the paper can also be used in a final report for the Council and for CIEP and perhaps to present findings at the CIEP AGM (indications are that the project may be showcased at that event).
 * Conference Paper/proposal**


 * Potential for Future Funding**
 * Anna** - Check whether or not CIEP have additional funds for further development of projects - if so we may be able to tap into that if we have more to do.

- Forward details to Kevin Douglas and brief others. **Briefing Engage Eden on 6th May 2009**
 * Relationship to 'Engage Eden,' Eden District Council**

- Young people have now been informed that a series of different events have been organised and will take place at the skateboard park. The idea is to train a group of young digital reporters who will use new media to capture the views of young people attending the events, to ask them to voice their opinions about the events held and what additional leisure activities could be developed. **See page titled 'Skateboard Park Event' for further developments.**
 * Penrith Skateboard Park Events -** Initial context for developing pilot demonstration/EdenMedia project. Dawn has organised a series of events to be held at Penrith Skateboard Park on Sunday 26th April. Young people had approached her to say they were bored beacuse nothing to do. Suggestion was that the skateboard park could be used more innovatively and could be the venue for range of 'events' that might appeal to other young people. CDRP are aware that some youngsters have been hanging about the skateboard park with nothing to do.

**Note: Invite representatives from the Foyer, Connexions etc to Conference
 * Digital** **Reporters** - Engage with young people via Dawn, youth workers interested and anybody else who has connections with young people. The Foyer has been mentioned, also Connexions. Anna to contact. Aim is to recruit a group of 10-12 'digital reporters' to be trained in Penrith at a venue with 10 PCs and access to Internet. Also need equipment, eg digital cameras. arrange a meetingSeems a set of events will be held at the Penrith Skateboard Park on 26th. A training day is being organised on 19th April for Steve to train Digital Reporters. See **Digital Reporters** page.

 20/04/09  Contact Joel Rashbash, Equalities, County Council re translation into other languages for Eden Media website. If can't contact, speak to Stella Robinson, EDC. **  Send information bout Eden Media and New Media Conference, 29th June to members of CCSG, District Council, County Council, Police and NHS

Gez at Delib set up a Quick Consult Survey which is linked from Consultation Finder. Link also put on Eden Media. - Anna entered content to Eden Media pages. - Hopefully young people will access the survey via Eden Media and will complete.
 * 25/04/0**9

SkateJam event at Skate Park Steve, Anna & Dawn attended. 6 digital reporters were recruited and gathered material. eg filmed interviews and still images of event. Great enthusiasm.Lots of filming
 * 26/04/09**

Steve uploaded variety of pics and videos to Eden Media. Young people very enthusiastic and have indicated wish to be involved in any future media work. Anna and Steve updated news section
 * 27/04/09**

Now organising 2 focus group/workshop sessions to initiate offline dialogue with young people. Anna nad dawn to take part in group dialogue and will manage any unrealistic expectations. Digital reporter group will video and upload to Eden Media to enable on-line participation. - 2 sessions being organised at Young Cumbria offices - will take place Friday 8th May between 4-5 and 5-6pm, prior to debrief meeting 6-7pm. Dawn/Anna recruiting young people/participants. Anna to alert digital reporters and arrange venue (Young Cumbria offices). - A further focus group/dialogue session to be held with different young people to get their views about what happens generally in Penrith - hopefully same week (beg 4th May). Young man who has contacted the Council with concerns over young people's experiences in Penrith will be invited to take part. A Panel session to be held later in May. - Method: Dialogue Panel would include Arts Managers, EDC leisure Officers, Leaders of sports clubs, Youth services. Dawn to bring this group to the table. Young people would be invited along to make their views about services/skatejam events known. DawnAnna to encourage young people to take part. Ask Barry to do press release?? Ask local tv and local radio to make announcement? Post information on Eden Media News Section. Ensuing dialogue to identify further actions and also manage expectations (realistically not everything can be done). Digital reporters would take part in discussion and would also film and then upload results to Eden Media. Young people throughout Eden then invited to view the session and add comment themselves using Eden Media. Again use press to advertise and place information on News Section of Eden Media. This means we can overlay realtime with virtual interaction. On-line and off-line engagement methods become mutually supportive and new media used by young people for young people creates real life significance, eg. young people have real time and virtual platforms to air their views and the Council has a way of identifying and listening to young people's views. They can take their input into consideration when making decisions about services delivered to them.
 * 01/05/09**


 * 06/05/09:** Anna to brief 'Engage Eden' Group.

Chief Exec, kevin Douglas, subsequently sent memo to Anna about presentation to Children's Trust he attended and suggestion to involve Children's Services (they have Youth Participation Stream)
 * 07/05/09:**


 * 08/05/09:** Two Focus group dialogue sessions 4-5pm and 5-6pm- Cancelled


 * 08/05/09**: - Anna meeting Penrith with Jill Dawes and Louise Burner. Anna demonstrated and discussed Eden Media and discussed potential for replication throughout Cumbria. Also discussed Brathay role in implementing Youth participation/ £200,000 funding plus possibilities of applying for further funding. Brathay agreed to speak at new media conference.


 * 08/05/09**: Anna - Meeting with Young Cumbria Andy Murray and David Bulman (digital reporter)


 * 09/05/09 - 15/05/09** - Anna updating, networking, emailing, ringing people re conference content/presentations; also briefing Steve, organising training, conference programme, participants, letter of invitation, reply form etc


 * 16/05/09** - work on organisation of conference and bid for funding

eg. David Wilcox - A print journalist, consultant in regeneration partnerships and community engagement, and for the past few years have explored how to mix face-to-face and online activities for collaboration. See recent work projects for for what David can offer, and resources for other sites and publications he has developed. More about me here. david@socialreporter.com  +44 (0) 7970 621696
 * 17/05/09** - contact possible facilitators to help with conference outcomes

- Book Leisure centre for 23rd may?
 * 18/05/09:** Anna. Meeting Doug Huggon/Dawn Hurton, Leisure Service to organise interviews on 23rd may

- Alison would like to be kept informed. - also Nicola Jackson Children's Trust Board Manager to be kept informed to feed info into Youth Participation stream. Email dated 14/05/09 from Nicola Jackson, "Just to let you know that I won't be coming to the meeting, however, it would be great to hear what the plans are for this event. It would also be really useful if you could feed the results of this project into the Children's Trust Participation Workstream. Tricia Bewick is the contact for the Participation Workstream and her contact details are __tricia.bewick@cumbriacc.gov.uk__.
 * 19/05/09:** Meeting with Jacqui Sullivan, Children's Services Manager, who manages the Website and Directory Co-ordinator Jamie Tickner who is responsible for the wotson4u website; they do this on behalf of the Cumbria Youth Support Services (Alison Warwick), who should be involved in conference on 29th.r

20/05/09** - Contacted Tim Davies. Happy to come on board. Agreed to speak at conference, help with workshops and draw together action plan
 * 17/05.09 - Interesting/helpful conversation on Skype with David Wilcox. Invite to conference and keep informed of developments.


 * 22/05/09** - 10.30am. Anna meeting with Louise Burner, Brathay in Keswick to discuss conference presentation. Cancelled/ to be re-arranged

Steve/Anna - new media for engagement filming and training with digital reporters. Uploading/editing etc. - Anna organising venue etc.(hopefully Young Cumbria offices). Comment. Not possible. No-one available Invite Andy Murray and Gareth to take part. Comment. Not possible. Otherwise engaged Tried Rural Foyer but shut. **** Try leisure centre (no internet access) for use as inteview/training/briefing venue. Try Library for internet access Sunday. **** Nothing else is open with access to internet on Sundays Steve T bringing some equipment. However, perhaps we could also use Apple Macs for this. Not possible. Need to make other arrangements. S **ee revised briefing and filming/editing training schedule sent to Steve by email Saturday 16th May
 * 23/05/09 and 24/05/09